{"text_format":"1","workbook":"xlsx","n_sheets":8,"sheets":["START","Disposal Register","Attachments","Disposal Certification","Flowchart","Resources","Email Templates","Data Validation"],"not_rendered":{"charts":0,"images":8,"macros":1,"external_links":0,"defined_names":2,"comments":1,"pivot_tables":0},"unopened":[],"bounds":{"document_bytes":16777216,"sheet_cells":100000,"rows_first":2000,"rows_last":500,"rows_between":2000,"halvings":0,"cell_chars":16384,"cell_head_chars":4096},"cells_cut":0,"cells_raw":0,"read":"whole","date_system":"1900"}

{"sheet":"START","index":0,"n_rows":0,"n_cols":0,"rows_kept":0,"cut":false,"hidden":false,"merged":[]}

{"sheet":"Disposal Register","index":1,"n_rows":7,"n_cols":8,"rows_kept":7,"cut":false,"hidden":true,"merged":[[5,2,5,7],[1,1,1,7],[2,1,2,7],[3,1,3,7]]}
[]
[null,"Disposal Instructions:  Complete the register by adding the details of the records to be destroyed.  When completed select the Submit for Approval Cost Centre button which will forward an email to Corporate Records for approval of records to be destroyed. An email confirmation will be sent by the Manager (Corporate Records) approving the confidential destruction of records. Please Note destruction of records must not take place until you receive confirmation from the Manager (Corporate Records).\n\nTransfer to Corporate Records (04) Instructions:  Complete the register adding details of records to be retained and select the Transfer button."]
[null,"General Retention and Disposal Schedule (GRDS)"]
[null,"University Sector Retention and Disposal Schedule (QDAN 601v3)"]
[]
[null,"Cost Centre","Residential Colleges"]
[null,"CM Record No.\n(if relevant)","Original Box No.\n(if relevant)","Year/s","Disposal Schedule Reference Number","Description of Records","Format","Date Due for Destruction or Review Date"]

{"sheet":"Attachments","index":2,"n_rows":0,"n_cols":0,"rows_kept":0,"cut":false,"hidden":true,"merged":[]}

{"sheet":"Disposal Certification","index":3,"n_rows":11,"n_cols":3,"rows_kept":11,"cut":false,"hidden":true,"merged":[]}
[]
[null,"Destruction Method","Yes (as applicable)"]
[null,"Confidential bin"]
[null,"Shredding (in Cost Centre)"]
[null,"Electronically destroyed"]
[null,"Destroyed in Content Manager (Corporate Records use only)"]
[null,"Other (please specify): "]
[]
[null,"Name:"]
[null,"Position:"]
[null,"Date:"]

{"sheet":"Flowchart","index":4,"n_rows":0,"n_cols":0,"rows_kept":0,"cut":false,"hidden":true,"merged":[]}

{"sheet":"Resources","index":5,"n_rows":7,"n_cols":2,"rows_kept":7,"cut":false,"hidden":true,"merged":[]}
[]
[null,"Resources"]
[null,"General Retention and Disposal Schedule (GRDS)"]
[null,"University Sector Retention and Disposal Schedule (QDAN 601v3)"]
[null,"Records and Information Management Policy and Procedure"]
[null,"Disposal of USQ Records"]
[null,"Records and Information Management at USQ"]

{"sheet":"Email Templates","index":6,"n_rows":37,"n_cols":3,"rows_kept":37,"cut":false,"hidden":true,"merged":[[1,1,1,2]]}
[]
[null,"Select the Edit Body button to edit body content of email templates. \n\nInsert the [CCN] placeholder within email body where the automated Cost Centre Name should appear. For example 'Attached is a completed Records Disposal Register from [CCN]' would read 'Attached is a completed Records Disposal Register from Cost Centre Name'."]
[]
[null,"Column1","Disposal Register - Review and Approval for Destruction of Records Email"]
[null,"From"]
[null,"To"]
[null,"CC"]
[null,"Subject","Review and Approval for Destruction of Records"]
[null,null,"<p>Hi [Insert name]</p> <p>Attached is a completed Records Disposal Register for [CCN] these records are ready for destruction. Could you please <b>open the spreadsheet (attached)</b> review and approve their destruction and submit for approval.</p> <b><p>Note:  Click ‘Submit for Approval Cost Centre’ button.</p> </b><p>Regards<br>Manager (EIMS)</p> \r"]
[]
[null,"Column1","Disposal Register - Submit for Approval Email"]
[null,"From"]
[null,"To","corporate.records@usq.edu.au"]
[null,"CC"]
[null,"Subject","Disposal Request for Destruction of Records"]
[null,null,"<p>Manager (EIMS)</p> <p>Attached is a completed Records Disposal Register from [CCN] for records ready for destruction. Could you please review and/or approve their destruction.</p> <p>Regards<br>[Insert your name]</p> \r"]
[]
[null,"Column1","Disposal Register - Authorise Email"]
[null,"From"]
[null,"To"]
[null,"CC"]
[null,"Subject","Approval from the Manager (EIMS) for Confidential Destruction of Records"]
[null,null,"<p>Hi [Insert name]</p> <p>I approve the confidential destruction of the records as detailed in the Records Disposal Register for [CCN] according to the authorised <a href='https://www.usq.edu.au/records/recordkeepingatusq/disposalschedules'>schedules</a> and the <a href='https://www.qgcio.qld.gov.au/documents/records-governance-policy'>Queensland State Archives Records Governance Policy</a>.</p> <b><p>Note:</b> Once confidential destruction has taken place, please <b>open the spreadsheet</b> (attached) and <b>select the Disposal Certification tab</b> and complete the table as appropriate and <b>select the Confirm button</b>.</p> <p>Regards<br>[Insert your name]</p> \r"]
[]
[null,"Column1","Disposal Register - Transfer Email"]
[null,"From"]
[null,"To","corporate.records@usq.edu.au"]
[null,"CC"]
[null,"Subject","Transfer of Records to O4 Warehouse"]
[null,null,"<p>Hi EIMS</p> <p>Attached is a completed Records Disposal Register from [CCN] for records ready for transfer to O4 Warehouse. Please note that these records are ready for collection from:</p> <b><p>Building:</b> [Insert name]<br><b>Room No:</b> [Insert number]<br><b>Phone No:</b> [Insert number]</p> <p>Regards<br>[Insert your name]</p> \r"]
[]
[null,"Column1","Disposal Certification - Confirm Email"]
[null,"From"]
[null,"To","corporate.records@usq.edu.au"]
[null,"CC"]
[null,"Subject","Confirmation of Destruction"]
[null,null,"<p>Hi EIMS</p> <p>Confirming that destruction of records has been carried out, please refer to Disposal Certification for details.</p> <p>Regards<br>[Insert your name]</p> \r"]

{"sheet":"Data Validation","index":7,"n_rows":3,"n_cols":2,"rows_kept":3,"cut":false,"hidden":true,"merged":[]}
["YesNo","Format"]
["Yes","Electronic"]
["No","Paper"]